Privacy and Cookie Policy

Last updated: October 29, 2026

This page explains how the personal data of visitors to the website www.proqualys.com and of those who contact us via the contact form are processed, in accordance with Article 13 of Regulation (EU) 2016/679 (“GDPR”) and Legislative Decree 196/2003 (“Privacy Code”).

1. Data Controller

Proqualys s.r.l. – Via Cellino Attanasio 31G, 00132 Rome – Tax ID and VAT No. 14841331003
Certified Email (PEC): proqualys@pec.it – Email: info@proqualys.com

2. What Data Do We Process?

  • Browsing data: The systems that operate the website collect certain technical data (such as IP address, browser type, and the date and time of the request) as a normal part of Internet communication. This data is used solely to ensure the website functions properly and to guarantee its security.
  • Data submitted via the contact form: name, email address, subject line, and message text, as well as any other information you choose to include in the message.
  • Data sent via email: the data contained in the messages you send to our email addresses.

3. Purpose and Legal Basis

  • To respond to your requests submitted via the form or by email, even before any contract is entered into: legal basis—Article 6.1.b of the GDPR (precontractual measures at your request).
  • Website Operation and Security: Legal Basis—Article 6.1.f of the GDPR (legitimate interests of the data controller).
  • Legal requirements, if applicable: Art. 6.1.c of the GDPR.

Providing the information requested on the form is optional, but without it, we cannot respond to you. We do not use your information for marketing purposes, automated decision-making, or profiling.

4. How long do we retain the data?

Received messages are retained for as long as necessary to process the request and, in any case, no longer than 24 months from the last contact, unless a contractual relationship is established (in which case the retention periods provided by law apply). Browsing data is retained for as long as strictly necessary to ensure the proper functioning and security of the website.

5. Who Can Receive the Data

Your data is processed by authorized personnel at Proqualys s.r.l. and may be processed, on our behalf, by the providers of the technical services required for the website (hosting, email, maintenance), who act as data processors. We do not disclose or sell your data.

The site also uses some external services that receive your IP address in order to function:

  • Jetpack / WordPress.com CDN (Automattic Inc.) to serve certain technical files on the site— privacy policy.
  • Weglot (Weglot SAS, France) for translating the website into other languages – privacy policy.

Some of these providers may also process data outside the European Union (for example, in the United States); in such cases, the transfer is carried out in accordance with the safeguards provided for by the GDPR (the EU-US Data Privacy Framework adequacy decision or standard contractual clauses).

6. Cookies

Cookies are small text files that the website saves in your browser. This website uses:

  • Necessary technical cookies, which do not require consent: these are used to remember your cookie preferences (viewed_cookie_policy, CookieLawInfoConsent, cookielawinfo-checkbox-necessary, cookielawinfo-checkbox-non-necessary; maximum duration 12 months).
  • Non-essential cookies and services (such as analytics): These are enabled only if you give your consent via the banner. Currently, the site does not use profiling cookies or analytics tools.

You can change or withdraw your consent at any time by clicking the “Cookie Preferences” link at the bottom of each page. You can also delete or block cookies through your browser settings.

7. Your Rights

At any time, you may request access to your data, its rectification or erasure, restriction of processing, data portability, and object to processing based on legitimate interests (Articles 15–22 of the GDPR). You may exercise your rights by writing to info@proqualys.com or to the certified email address proqualys@pec.it.

If you believe that the processing violates the law, you may file a complaint with the Italian Data Protection Authority (www.garanteprivacy.it).

8. Changes

This privacy policy may be updated from time to time; the date of the last update is indicated at the top of the page.